Mid Term Review

Home Up Prospectus Assignments Lab Outline Homework Database Concepts Using Documentor The Power of Queries Table Relationships Mid Term Review Final Review Final Ex.Inf. Thurs Eve Grades

Access Mid Term Review


Mid Term Topics/Concepts to Know:

Principles of Databases.  Flat File Databases, Relational Databases, Types of Data, Sorts vs Indexes, and Keys; Master Keys, Uniqueness of Keys.  Arranging Data, Tables vs Databases.
Access vs. SQL, Oracle, FoxPro, etc.  Using Access, Creating a Database in Access, Creating Tables.  Creating Forms, Creating Reports, Modifying a Database Structure, Creating Queries, Creating Data Access Pages, Understanding How to Start Access and Use Menus and Toolbars and Wizards to accomplish any of the above.

Chapter 3: Database Concepts


Database in Access, a container holding data and associated objects.

Database objects include tables, forms, queries, reports, macros and modules.

Access can only work with one Database at a time, but you can have many tables, and other modules in one database.

A table is a container for raw data or records.

Know what the following are: Records, Fields, Values, Objects, Views, Datasheet (can be part of a table), Queries, Dynasets (dynamic set of data), Data Entry and Display Forms, Reports


Chapter 4: Tour of Access


Know How to Use the mouse and keyboard in Access

Know these terms and concepts: Access Window, Object Windows, Title Bar

Control-menu button (also right clicking menu bar), How to Move, size minimize, or close

Menu Bar, Toolbar

Status Bar.. left side shows status. Right side gives key status

Database Window: object buttons, toolbar buttons, object list

View Choice: Large Icons, Small Icons, List, Details.

Design Windows:  Toolbox, Color, Special Effect and Border Windows for Forms

Field List Window, Property Window

How to Use the CD in the Book and Installing Examples from the book:

Stick CD #1 in, Find Samples Folder, do setup from this folder only

Note folder name where samples are put!  Then load each table in access as directed in the book.

Be able to Open the Mountain Animal Hospital Database, then Pets Table

See Pets Datasheet, Moving through…

Know how to:

Go to Design View..

Displaying a Form  Click on Forms, Pets, view form then click on design view.

Do a simple Query: Click on Queries Button, select new, add, pets table,

Double Click Pet Name to add to query.  Add breed and Type of animal to the query.  Go to the Criteria Row for type of animal, type DOG in the cell.  Click on the ! cell to run the query.

Display a Report: Click reports button, select Pet Directory, Select Preview Button

Show the zoom with the mouse on the report.


Chapter 5: Database Design


7 Step Method of Designing a Database:

Catch 22… Which comes first the chicken (report) or the egg (tables)

Finding out what the client wants and needs, and what type of data is available.

Overall System Design

Report Design (Output)

Data Design (Fields)

Table Design (Relationships)

Field Design (Validation)

Form Design (Input)

Menu Design (Automation)

Table Design and Relationships

Terms to Understand:

Combo Boxes

Scroll Boxes and Lookup Tables

Test Data

Data Entry Screens

Menus and Automation


Chapter 6: Creating Database Tables:


Creating a Database

What is an Access Database?

Using the New Database Window

Blank Database vs a Template

What are Data Access Pages?  Live data forms that you publish to a corporate intranet.

Object Types:

Tables, Queries, Forms, Reports, Pages, Macros, Modules


Data Access Window Toolbar

Starting a Table:

Using Wizards

Table Design

Naming Fields

Data Types:

Text, Memo, Number, Date/Time, Autonumber Yes/No, Ole Object, Hyperlink, LookupWizard

Problems in Converting Data Types…


Lab and Lecture Related Items:


  1. Creating A Query From A Wizard
  2. Running a Query with the ! Button
  3. Query Sorting
  4. Setting Criteria in a Query
  5. Combining Sort and Criteria
  6. Boolean Algebra 
  7. Symbols =  > <    >=  <>
  8. and or parentheses ()  date > 1/1/99  and hour < 12:00 AM


  1. Forms from the Autoform Button on the Standard Toolbar
  2. Creating a form from the Wizard
  3. Getting help on forms. 
  4. Changing a Form Created by a Wizard


  1. Creating a Columnar Report from the Menu using Insert Report
  2. Creating a Auto Tabular Report
  3. Create a Report Using the Wizard
  4. Be able to Print Reports

Data Access Pages

1.      Creating a Data Access Page

2.      Finding and Opening the Page  

Home Prospectus Assignments Lab Outline Homework Database Concepts Using Documentor The Power of Queries Table Relationships Mid Term Review Final Review Final Ex.Inf. Thurs Eve Grades